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diff --git a/addons/hr_expense/data/mail_data.xml b/addons/hr_expense/data/mail_data.xml
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+++ b/addons/hr_expense/data/mail_data.xml
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+<?xml version="1.0" encoding="utf-8"?>
+<odoo>
+    <data noupdate="1">
+
+        <record id="mail_act_expense_approval" model="mail.activity.type">
+            <field name="name">Expense Approval</field>
+            <field name="icon">fa-dollar</field>
+            <field name="res_model_id" ref="hr_expense.model_hr_expense_sheet"/>
+        </record>
+
+        <!-- default alias for expenses -->
+        <record id="mail_alias_expense" model="mail.alias">
+            <field name="alias_name">expense</field>
+            <field name="alias_model_id" ref="model_hr_expense"/>
+            <field name="alias_user_id" ref="base.user_admin"/>
+            <field name="alias_contact">employees</field>
+        </record>
+
+        <!-- Expense-related subtypes for messaging / Chatter -->
+        <record id="mt_expense_approved" model="mail.message.subtype">
+            <field name="name">Approved</field>
+            <field name="res_model">hr.expense.sheet</field>
+            <field name="default" eval="True"/>
+            <field name="description">Expense report approved</field>
+        </record>
+        <record id="mt_expense_refused" model="mail.message.subtype">
+            <field name="name">Refused</field>
+            <field name="res_model">hr.expense.sheet</field>
+            <field name="default" eval="True"/>
+            <field name="description">Expense report refused</field>
+        </record>
+        <record id="mt_expense_paid" model="mail.message.subtype">
+            <field name="name">Paid</field>
+            <field name="res_model">hr.expense.sheet</field>
+            <field name="description">Expense report paid</field>
+            <field name="default" eval="True"/>
+        </record>
+
+        <!-- Email Templates -->
+        <template id="hr_expense_template_refuse_reason">
+            <p>Your Expense <t t-if="is_sheet">Report </t><t t-esc="name"/> has been refused</p>
+            <ul class="o_timeline_tracking_value_list">
+                <li>Reason : <t t-esc="reason"/></li>
+            </ul>
+        </template>
+
+        <template id="hr_expense_template_register">
+            <p>Dear <t t-esc="expense.employee_id.name"/>,</p>
+            <p>
+                Your expense has been successfully registered.
+                <t t-if="expense.employee_id.user_id">
+                    You can now submit it to the manager from the following link.
+                </t>
+            </p>
+            <p t-if="expense.product_id">
+                Product: <t t-esc="expense.product_id.name"/>
+            </p>
+            <div t-else="">
+                <p>Product: not found</p>
+                <p>The first word of the email subject did not correspond to any product code. You'll have to set the product manually on the expense.</p>
+            </div>
+            <p>
+                Price: <t t-esc="expense.unit_amount"/><t t-esc="expense.currency_id.symbol"/>
+            </p>
+            <p t-if="expense.employee_id.user_id">
+                <br/>
+                <a t-att-href="'/web#id=%s&amp;model=hr.expense&amp;view_type=form' % (expense.id)" style="background-color: #9E588B; margin-top: 10px; padding: 10px; text-decoration: none; color: #fff; border-radius: 5px; font-size: 16px;">View Expense</a>
+            </p>
+        </template>
+
+        <template id="hr_expense_template_register_no_user">
+            <div style="background:#F0F0F0;color:#515166;padding:10px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;">
+                <table style="width:600px;margin:5px auto;">
+                    <tbody>
+                        <tr>
+                            <td><a href="/"><img src="/web/binary/company_logo" style="vertical-align:baseline;max-width:100px;" /></a></td>
+                        </tr>
+                    </tbody>
+                </table>
+                <table style="width:600px;margin:0px auto;background:white;border:1px solid #e1e1e1;">
+                    <tbody>
+                        <tr>
+                            <td style="padding:15px 20px 10px 20px;">
+                                <t t-call="hr_expense.hr_expense_template_register"/>
+                                <p style="color:#9E588B;">Powered by <a target="_blank" href="https://www.odoo.com">Odoo</a>.</p>
+                            </td>
+                        </tr>
+                    </tbody>
+                </table>
+            </div>
+        </template>
+    </data>
+</odoo>